Job Title: FINANCE OFFICER, P3
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 20 November 2012-19 January 2013
Job Opening number: 12-FIN-UNEP-25031-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's
designated entity for addressing environmental issues at the global and regional level. Its
mandate is to coordinate the development of environmental policy consensus by keeping the
global environment under review and bringing emerging issues to the attention of
governments and the international community for action. This post is located in the Office for Operations of the Executive Office in UNEP, at the Nairobi duty station. Under the direct supervision of the Chief Finance and Budget, the incumbent will perform the following:
Responsibilities
1. Lead in the re-designing and implementation of business processes; financial policies; documentation and testing to ensure compliance with International Public Sector Accounting Standards (IPSAS); - (I) Coordinate user support arrangements, support and guide the users in troubleshooting. II. International Public Sector Accounting Standards (IPSAS); - (II) Participate in the implementation of IPSAS in UNEP and Participate in UNEP IPSAS preparatory work with the UN and UNON project team and UNEP divisions, regional and field offices, to ensure timely actions on relevant areas. (III) Develop new guidelines and procedures taking into account impact on other functional areas and overall objective of the Organization to meet the IPSAS compliance; - (IV) Develop and propose a conversion plan that ensures UNEP meets all IPSAS requirements; - (V) Provide expert advice to senior management and staff with respect to the implementation of IPSAS and its impact on the implementation of the ERP
2. Focal point for ERP implementation (Enterprise Resource Planning)- working closely with the Information, Communication and Technology Section (ICTS) of the United Nations Office at Nairobi (UNON) and the ERP team at UN HQ in coordinating the implementation of the ERP in UNEP; - Undertake requirements analysis and help configure the ERP to UNEP specific needs; - Perform business analysis and possible re-designing of processes and procedures in the context of implementation of the ERP solution; - Participate and assist in the system roll out processes.
3. Manage sub-programme resources: (I) maintains and updates sub-programme specific management information on the status of Environment Fund, Trust Fund, Counterpart Contribution allocations, Regular Budget, Trust and Environmental Support Funds; project commitments, proposals, revisions, extensions and expenditure submitting reports; (II) liaises with implementing external organizations, UNEP Divisional Directors, Regional Directors and Programme Managers to resolve priorities and conflict situations; (III) liaises with funding organizations on sub-programme related Trust Fund or Counterpart Contributions;
(IV) provides input to the Chief of the Section; (V) provides ad-hoc reports to the Chief of the Section Branch or other UNEP management.
4 Coordinate IPSAS and ERP training for all for all relevant staff members within UNEP. The incumbent will also lead in the coordination and determination of data clean up before the implementation of the new ERP.
Competencies
Professionalism:
• Demonstrates professional competence and mastery of of accounting principles.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
• Shows persistence when faced with difficult problems or challenges
• Remains calm in stressful situations
Communication:
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Demonstrates openness in sharing information and keeping people informed
• Speaks and writes clearly and effectively
Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required
• Allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, accounting, economics or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of relevant working experience in the field of administration and/or accounting is required of which, some should be in an international environment, is required. Experience within a United Nations organization or other organizations, especially the administration of funds is an advantage.
Languages
English and French are the working languages of the UN Secretariat. For the advertised post, fluency in oral and written English is required.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to inspirasupport@un.org quoting the job opening number in the subject header of your email.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 20 November 2012-19 January 2013
Job Opening number: 12-FIN-UNEP-25031-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's
designated entity for addressing environmental issues at the global and regional level. Its
mandate is to coordinate the development of environmental policy consensus by keeping the
global environment under review and bringing emerging issues to the attention of
governments and the international community for action. This post is located in the Office for Operations of the Executive Office in UNEP, at the Nairobi duty station. Under the direct supervision of the Chief Finance and Budget, the incumbent will perform the following:
Responsibilities
1. Lead in the re-designing and implementation of business processes; financial policies; documentation and testing to ensure compliance with International Public Sector Accounting Standards (IPSAS); - (I) Coordinate user support arrangements, support and guide the users in troubleshooting. II. International Public Sector Accounting Standards (IPSAS); - (II) Participate in the implementation of IPSAS in UNEP and Participate in UNEP IPSAS preparatory work with the UN and UNON project team and UNEP divisions, regional and field offices, to ensure timely actions on relevant areas. (III) Develop new guidelines and procedures taking into account impact on other functional areas and overall objective of the Organization to meet the IPSAS compliance; - (IV) Develop and propose a conversion plan that ensures UNEP meets all IPSAS requirements; - (V) Provide expert advice to senior management and staff with respect to the implementation of IPSAS and its impact on the implementation of the ERP
2. Focal point for ERP implementation (Enterprise Resource Planning)- working closely with the Information, Communication and Technology Section (ICTS) of the United Nations Office at Nairobi (UNON) and the ERP team at UN HQ in coordinating the implementation of the ERP in UNEP; - Undertake requirements analysis and help configure the ERP to UNEP specific needs; - Perform business analysis and possible re-designing of processes and procedures in the context of implementation of the ERP solution; - Participate and assist in the system roll out processes.
3. Manage sub-programme resources: (I) maintains and updates sub-programme specific management information on the status of Environment Fund, Trust Fund, Counterpart Contribution allocations, Regular Budget, Trust and Environmental Support Funds; project commitments, proposals, revisions, extensions and expenditure submitting reports; (II) liaises with implementing external organizations, UNEP Divisional Directors, Regional Directors and Programme Managers to resolve priorities and conflict situations; (III) liaises with funding organizations on sub-programme related Trust Fund or Counterpart Contributions;
(IV) provides input to the Chief of the Section; (V) provides ad-hoc reports to the Chief of the Section Branch or other UNEP management.
4 Coordinate IPSAS and ERP training for all for all relevant staff members within UNEP. The incumbent will also lead in the coordination and determination of data clean up before the implementation of the new ERP.
Competencies
Professionalism:
• Demonstrates professional competence and mastery of of accounting principles.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
• Shows persistence when faced with difficult problems or challenges
• Remains calm in stressful situations
Communication:
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Demonstrates openness in sharing information and keeping people informed
• Speaks and writes clearly and effectively
Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required
• Allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, accounting, economics or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of relevant working experience in the field of administration and/or accounting is required of which, some should be in an international environment, is required. Experience within a United Nations organization or other organizations, especially the administration of funds is an advantage.
Languages
English and French are the working languages of the UN Secretariat. For the advertised post, fluency in oral and written English is required.
Assessment Method
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to inspirasupport@un.org quoting the job opening number in the subject header of your email.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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